Public Participation in Meetings

Request to Address the Board

General Procedures

The Board regards the opportunity for expression of public views on issues before the Board as an important part of its deliberations. For a complete list of guidelines, see Guidelines for Board Policy 01-01-02; Board of Trustees – Addressing (PDF). The Board generally hears remarks without comment. However, if, after a presentation to the Board, Trustees choose to ask questions of, or briefly thank, the person or persons who made the presentation, the Board will limit such questions and remarks to a total of five minutes.

To accommodate such expression, the Board reserves a portion of its regular meeting for individuals and groups who wish to address the Board. All persons wishing to speak must preregister by completing a Request to Address form (PDF) and submit it to the Office of the Secretary of the Board of Trustees no later than 48 hours before the start of the meeting (typically, Wednesday at 9:30 a.m., 48 hours before Friday meeting at 9:30 a.m.). To ensure the proper recognition of speakers, any change in the original information should be provided to the Office of the Secretary of the Board of Trustees as soon as possible.

Individual presentations on topics that are germane to the action items on the Board’s agenda are limited to three (3) minutes and the total time for presentations on any such item or topic is limited to fifteen (15) minutes. Individual presentations on topics that are not germane to the action items on the Board’s agenda are limited to three (3) minutes and the total time for presentations on any such topic is limited to twelve (12) minutes. 

No more than five speakers may address the Board on any single topic that is germane to an action item on the Board agenda.  No more than four speakers may address the Board on any single topic that is not germane to an action item on the Board agenda. 

Speakers will be accepted on a first come, first served basis.  Speakers will be permitted to speak, by topic, in the order in which their Forms are received. No waiting list will be kept from meeting to meeting.

All persons who registered to speak by completing the Form in advance of the deadline must check in with the receptionist in the Office of the Board of Trustees no less than 30 minutes before the start of the meeting at which they are registered to speak.

Only individuals who have registered to speak before the deadline and who check in on a timely basis will be called to address the Board.

Michigan State University is committed to providing equal opportunity for participation in all programs, services, and activities. Accommodations for persons with disabilities may be requested by contacting the Office of the Secretary of the Board of Trustees by 12:00 noon one week prior to the Board meeting, or the Michigan Relay Service at (800) 649-3777. Requests received after this date will be honored whenever possible.

Office of the Secretary of the Board of Trustees
450 Administration Building
East Lansing, MI 48824
Phone: (517) 353-4647
Fax: (517) 355-4670
E-mail: vande357@pres.msu.edu