BOT 202: Presidential Performance Evaluation Policy

POLICY NUMBER: BOT 202

POLICY NAME: Presidential Performance Evaluation Policy

Effective Date:	December 18, 2020
Last Review Date:	April 11, 2025
Next Scheduled Review Date:	April 2030

I. POLICY STATEMENT

The Board of Trustees will evaluate the president of Michigan State University annually and conduct a comprehensive review every three to five years to ensure strong, accountable leadership and continuous institutional improvement. These evaluations are designed to assess the president’s performance against mutually agreed-upon goals, promote transparent communication, and align presidential leadership with the University’s mission, strategic priorities, and long-term success.

II. RESPONSIBLE OFFICE

Office of the Board of Trustees, in coordination with the Trustee Committee on Budget and Finance.

III. SCOPE

This policy applies to the president of Michigan State University and governs the Board of Trustees' process for conducting annual and comprehensive performance evaluations.

IV. DEFINITIONS

None.

IV. POLICY

The Board of Trustees shall evaluate the performance of the president of the University annually and conduct a periodic comprehensive evaluation every three (3) to five (5) years. The purpose of this policy is to formalize the procedures by which the board will fulfill this responsibility.

The intent of the evaluations shall be to assess the president’s performance in leading the institution; enhance the president’s and institution’s effectiveness; encourage communication between the board and president with regard to expectations, goals, and accomplishments; and maintain accountability.

The president will be evaluated based on mutually agreed-upon goals focused on areas such as leadership, student success, faculty and staff development, fiscal management, stakeholder relations, fundraising, and improvement of the University’s national standing and reputation. The board will determine whether the president’s performance has exceeded expectations, met expectations, or fallen below expectations.

Following an evaluation, the board may, in its discretion, increase the president’s compensation, award a bonus, and/or extend the president’s appointment.

The evaluation process will conclude with a report to the University community from the Board Chair summarizing the board’s evaluation of the president and any action to be taken with regard to compensation or employment status.

V. PROCEDURES

Procedures for Annual Evaluations

The annual evaluation process will be led by the Trustee Committee on Budget and Finance and involve the participation of all board members.

The evaluation will be based on a mutually agreed-upon set of measurable annual goals and objectives presented by the president and accepted by the board pursuant to the procedures and schedule outlined in this Policy. In addition to the achievement of previously set goals and objectives, the evaluation may include such other matters as the board may determine based on current circumstances.

The annual evaluation period will begin with the president’s presentation of goals and objectives at the board’s annual retreat, customarily in June of each year, and will conclude at the June retreat the following year. Should the board determine to change the month of its annual retreat, the evaluation period and schedule may be adjusted accordingly.

The board will use the following schedule as recommended target dates to conduct the annual performance evaluation:

May: The president completes a self-evaluation summarizing the past year’s activities in relation to the established goals and meets with the Trustee Committee on Budget and Finance to discuss the upcoming performance evaluation.
June: The board meets with the president to discuss and review the self- evaluation, conduct a performance assessment, and set mutually agreed-upon goals and objectives for the following

The annual evaluation is concluded with a report from the Board Chair at the board’s first regularly scheduled meeting of the academic year.

Procedures for Periodic Comprehensive Evaluations

The board will conduct a periodic comprehensive evaluation of the president’s performance every three (3) to five (5) years which assesses the president’s fulfillment of long-term objectives and responsibilities and builds upon the foundation of annual evaluations.

The comprehensive evaluation process will be led by the Trustee Committee on Budget and Finance and will include the following:

Planning Session
Self-Evaluation
Community Assessment
Board Assessment

The community assessment shall entail confidential interviews regarding the president’s leadership and effectiveness with a cross-section of the campus community and external stakeholders. The interviews should be led by a third party who can elicit objective responses and will report findings and recommendations to the board without attribution. All written assessments of the president’s performance should remain confidential to the extent permitted by law.

Following the community assessment, the board will meet with the president to discuss the results, review the self-evaluation, and conduct the board’s assessment of the president’s performance.

The comprehensive evaluation process will conclude with a report to the University community and stakeholders summarizing the results of the evaluation and the process followed.

VII. RELATED POLICIES AND INFORMATION